Microsoft Word is a word processing application developed by Microsoft. It's part of the Microsoft Office suite and is widely used for creating, editing, formatting, and sharing text-based documents. It includes a variety of tools for managing fonts, styles, layouts, graphics, and more, making it one of the most popular software for personal, educational, and business use.
Here are some important keyboard shortcuts in Microsoft Word:
Basic Navigation & Editing Shortcuts:
Ctrl + N – New document
Ctrl + O – Open document
Ctrl + S – Save document
Ctrl + P – Print document
Ctrl + W – Close the document
Ctrl + Z – Undo last action
Ctrl + Y – Redo last undone action
Ctrl + A – Select all content
Ctrl + C – Copy selected content
Ctrl + X – Cut selected content
Ctrl + V – Paste copied/cut content
Ctrl + D – Open Font dialog box
Ctrl + F – Find text in document
Ctrl + H – Replace text in document
Formatting Shortcuts:
Ctrl + B – Bold selected text
Ctrl + I – Italicize selected text
Ctrl + U – Underline selected text
Ctrl + E – Center align text
Ctrl + L – Left-align text
Ctrl + R – Right-align text
Ctrl + J – Justify text (align left and right)
Ctrl + Shift + N – Normal style (default text)
Ctrl + Shift + L – Apply bullet list
Ctrl + T – Create a hanging indent
Ctrl + M – Increase indent
Ctrl + Shift + M – Decrease indent
Document Navigation Shortcuts:
Ctrl + Arrow keys – Move cursor one word at a time
Home – Move to the beginning of the line
End – Move to the end of the line
Ctrl + Home – Move to the beginning of the document
Ctrl + End – Move to the end of the document
Page Up – Scroll up one page
Page Down – Scroll down one page
Working with Paragraphs:
Ctrl + 1 – Single spacing for paragraph
Ctrl + 2 – Double spacing for paragraph
Ctrl + 5 – 1.5 line spacing
Ctrl + Q – Remove paragraph formatting (alignment, indentation, etc.)
Ctrl + Shift + > – Increase font size
Ctrl + Shift + < – Decrease font size
Special Characters and Symbols:
Ctrl + Alt + T – Insert trademark symbol (™)
Ctrl + Alt + R – Insert registered symbol (®)
Ctrl + Shift + @ – Insert the "@" symbol
Ctrl + Alt + C – Insert copyright symbol (©)
Other Useful Shortcuts:
Ctrl + K – Insert hyperlink
Ctrl + Shift + S – Open "Save As" dialog
Ctrl + Shift + F – Open Font dialog box
Ctrl + Shift + P – Open the Paragraph dialog box
Alt + F4 – Close Microsoft Word
Ctrl + Shift + C – Copy formatting
Ctrl + Shift + V – Paste formatting
Ctrl + Shift + E – Track changes (toggle)
Text Selection Shortcuts:
Shift + Arrow keys – Extend the selection one character at a time
Ctrl + Shift + Arrow keys – Extend the selection one word at a time
Ctrl + Shift + Home – Select from the cursor position to the beginning of the document
Ctrl + Shift + End – Select from the cursor position to the end of the document
Shift + Home – Select from the cursor position to the beginning of the current line
Shift + End – Select from the cursor position to the end of the current line
Ctrl + A – Select all content in the document
Document View and Zoom Shortcuts:
Ctrl + Mouse Scroll Wheel – Zoom in or out of the document
Alt + Ctrl + I – Switch to Print Preview mode
Ctrl + Alt + I – Print Preview (in some versions)
Ctrl + F2 – Open Print Preview window
Alt + Ctrl + N – Switch to Normal view
Alt + Ctrl + P – Switch to Print Layout view
Ctrl + Alt + P – Switch to Page Layout view
Ctrl + R – Reset Zoom to 100%
Table Shortcuts:
Tab – Move to the next cell in a table
Shift + Tab – Move to the previous cell in a table
Ctrl + Tab – Insert a tab character inside a table cell
Alt + Shift + Arrow keys – Resize table rows or columns
Ctrl + Enter – Insert page break (in the middle of a table or anywhere in the document)
Formatting & Style Shortcuts:
Ctrl + Shift + N – Apply Normal style
Ctrl + Shift + S – Open Styles dialog box
Ctrl + Alt + 1 – Apply Heading 1 style
Ctrl + Alt + 2 – Apply Heading 2 style
Ctrl + Alt + 3 – Apply Heading 3 style
Ctrl + Shift + L – Apply bullet point to selected text
Ctrl + Shift + B – Apply bold formatting to the selected text
Ctrl + Shift + I – Apply italics formatting to the selected text
Commenting & Reviewing:
Ctrl + Alt + M – Insert a comment
Alt + R, C – Delete a comment
Ctrl + Alt + P – Open the Reviewing Pane
Ctrl + Shift + E – Turn track changes on or off
Insert Object/Media Shortcuts:
Alt + N, P – Insert a picture from file
Alt + N, T – Insert a text box
Alt + N, X – Insert an equation
Alt + N, W – Insert a shape
Alt + N, U – Insert a symbol
Ctrl + Shift + F9 – Unlink fields
Alt + N, L – Insert a link
Navigation and Section Shortcuts:
Alt + Ctrl + Page Up – Move to the beginning of the previous section
Alt + Ctrl + Page Down – Move to the beginning of the next section
Ctrl + G – Go to a specific page, section, or line
Alt + Shift + F10 – Open the context menu for the selected item (like a graphic or object)
Working with Footnotes and Endnotes:
Alt + Ctrl + F – Insert a footnote
Alt + Ctrl + D – Insert an endnote
Shift + F5 – Jump to the last editing location
Hyperlinks and Bookmark Shortcuts:
Ctrl + K – Insert or edit a hyperlink
Ctrl + Shift + F9 – Remove a hyperlink
Ctrl + Shift + K – Open the Insert Hyperlink dialog box
Miscellaneous Shortcuts:
Alt + F – Open the File tab (backstage view)
Alt + H – Open the Home tab
Alt + N – Open the Insert tab
Alt + G – Open the Design tab
Ctrl + Shift + G – Open the Word Count dialog box
Ctrl + Shift + V – Paste only formatting
Ctrl + Shift + U – Underline selected text with a thicker underline
Quick Access Toolbar:
Alt + 1-9 – Access the corresponding button in the Quick Access Toolbar (QAT)
Ctrl + Q – Remove all paragraph formatting
Ctrl + Shift + Q – Change the font to the default font
These shortcuts can help you use Microsoft Word more efficiently, speeding up your document creation and editing process.
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