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Microsoft Word

 


Microsoft Word is a word processing application developed by Microsoft. It's part of the Microsoft Office suite and is widely used for creating, editing, formatting, and sharing text-based documents. It includes a variety of tools for managing fonts, styles, layouts, graphics, and more, making it one of the most popular software for personal, educational, and business use.

Here are some important keyboard shortcuts in Microsoft Word:

Basic Navigation & Editing Shortcuts:

Ctrl + N – New document

Ctrl + O – Open document

Ctrl + S – Save document

Ctrl + P – Print document

Ctrl + W – Close the document

Ctrl + Z – Undo last action

Ctrl + Y – Redo last undone action

Ctrl + A – Select all content

Ctrl + C – Copy selected content

Ctrl + X – Cut selected content

Ctrl + V – Paste copied/cut content

Ctrl + D – Open Font dialog box

Ctrl + F – Find text in document

Ctrl + H – Replace text in document

Formatting Shortcuts:

Ctrl + B – Bold selected text

Ctrl + I – Italicize selected text

Ctrl + U – Underline selected text

Ctrl + E – Center align text

Ctrl + L – Left-align text

Ctrl + R – Right-align text

Ctrl + J – Justify text (align left and right)

Ctrl + Shift + N – Normal style (default text)

Ctrl + Shift + L – Apply bullet list

Ctrl + T – Create a hanging indent

Ctrl + M – Increase indent

Ctrl + Shift + M – Decrease indent

Document Navigation Shortcuts:

Ctrl + Arrow keys – Move cursor one word at a time

Home – Move to the beginning of the line

End – Move to the end of the line

Ctrl + Home – Move to the beginning of the document

Ctrl + End – Move to the end of the document

Page Up – Scroll up one page

Page Down – Scroll down one page

Working with Paragraphs:

Ctrl + 1 – Single spacing for paragraph

Ctrl + 2 – Double spacing for paragraph

Ctrl + 5 – 1.5 line spacing

Ctrl + Q – Remove paragraph formatting (alignment, indentation, etc.)

Ctrl + Shift + > – Increase font size

Ctrl + Shift + < – Decrease font size

Special Characters and Symbols:

Ctrl + Alt + T – Insert trademark symbol (™)

Ctrl + Alt + R – Insert registered symbol (®)

Ctrl + Shift + @ – Insert the "@" symbol

Ctrl + Alt + C – Insert copyright symbol (©)

Other Useful Shortcuts:

Ctrl + K – Insert hyperlink

Ctrl + Shift + S – Open "Save As" dialog

Ctrl + Shift + F – Open Font dialog box

Ctrl + Shift + P – Open the Paragraph dialog box

Alt + F4 – Close Microsoft Word

Ctrl + Shift + C – Copy formatting

Ctrl + Shift + V – Paste formatting

Ctrl + Shift + E – Track changes (toggle)


Text Selection Shortcuts:

Shift + Arrow keys – Extend the selection one character at a time

Ctrl + Shift + Arrow keys – Extend the selection one word at a time

Ctrl + Shift + Home – Select from the cursor position to the beginning of the document

Ctrl + Shift + End – Select from the cursor position to the end of the document

Shift + Home – Select from the cursor position to the beginning of the current line

Shift + End – Select from the cursor position to the end of the current line

Ctrl + A – Select all content in the document

Document View and Zoom Shortcuts:

Ctrl + Mouse Scroll Wheel – Zoom in or out of the document

Alt + Ctrl + I – Switch to Print Preview mode

Ctrl + Alt + I – Print Preview (in some versions)

Ctrl + F2 – Open Print Preview window

Alt + Ctrl + N – Switch to Normal view

Alt + Ctrl + P – Switch to Print Layout view

Ctrl + Alt + P – Switch to Page Layout view

Ctrl + R – Reset Zoom to 100%

Table Shortcuts:

Tab – Move to the next cell in a table

Shift + Tab – Move to the previous cell in a table

Ctrl + Tab – Insert a tab character inside a table cell

Alt + Shift + Arrow keys – Resize table rows or columns

Ctrl + Enter – Insert page break (in the middle of a table or anywhere in the document)

Formatting & Style Shortcuts:

Ctrl + Shift + N – Apply Normal style

Ctrl + Shift + S – Open Styles dialog box

Ctrl + Alt + 1 – Apply Heading 1 style

Ctrl + Alt + 2 – Apply Heading 2 style

Ctrl + Alt + 3 – Apply Heading 3 style

Ctrl + Shift + L – Apply bullet point to selected text

Ctrl + Shift + B – Apply bold formatting to the selected text

Ctrl + Shift + I – Apply italics formatting to the selected text

Commenting & Reviewing:

Ctrl + Alt + M – Insert a comment

Alt + R, C – Delete a comment

Ctrl + Alt + P – Open the Reviewing Pane

Ctrl + Shift + E – Turn track changes on or off

Insert Object/Media Shortcuts:

Alt + N, P – Insert a picture from file

Alt + N, T – Insert a text box

Alt + N, X – Insert an equation

Alt + N, W – Insert a shape

Alt + N, U – Insert a symbol

Ctrl + Shift + F9 – Unlink fields

Alt + N, L – Insert a link

Navigation and Section Shortcuts:

Alt + Ctrl + Page Up – Move to the beginning of the previous section

Alt + Ctrl + Page Down – Move to the beginning of the next section

Ctrl + G – Go to a specific page, section, or line

Alt + Shift + F10 – Open the context menu for the selected item (like a graphic or object)

Working with Footnotes and Endnotes:

Alt + Ctrl + F – Insert a footnote

Alt + Ctrl + D – Insert an endnote

Shift + F5 – Jump to the last editing location

Hyperlinks and Bookmark Shortcuts:

Ctrl + K – Insert or edit a hyperlink

Ctrl + Shift + F9 – Remove a hyperlink

Ctrl + Shift + K – Open the Insert Hyperlink dialog box

Miscellaneous Shortcuts:

Alt + F – Open the File tab (backstage view)

Alt + H – Open the Home tab

Alt + N – Open the Insert tab

Alt + G – Open the Design tab

Ctrl + Shift + G – Open the Word Count dialog box

Ctrl + Shift + V – Paste only formatting

Ctrl + Shift + U – Underline selected text with a thicker underline

Quick Access Toolbar:

Alt + 1-9 – Access the corresponding button in the Quick Access Toolbar (QAT)

Ctrl + Q – Remove all paragraph formatting

Ctrl + Shift + Q – Change the font to the default font

These shortcuts can help you use Microsoft Word more efficiently, speeding up your document creation and editing process.

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